7.6. Recurring Invoice

Settings for Recurring Invoices

1. Navigate to Settings:

   • Go to Settings → Settings → Cron Job to configure the settings for recurring invoices.

2. Create New Invoice Only if the Main Invoice is Paid:

   • Option: Create new invoice from the main recurring invoice only if the main invoice is with status paid?

   • If set to No: A new recurring invoice will not be created if the main invoice is not marked as paid.

   • If set to Yes: A new recurring invoice will be created only if the main invoice is marked as paid.

3. Automatically Send Renewed Invoice to Client:

   • Option: Send the renewed invoice to the client after the invoice is renewed.

   • When enabled, the renewed invoice will be automatically sent to the client via email, and the PDF will be attached.

   • Note: The customer’s contacts must have the necessary permissions for Invoices in order to receive the email.

Creating Recurring Invoice

1. Set Recurring Option:

   • When adding or editing an invoice, you have the option to set this invoice as recurring.

   • The invoice will be re-created automatically based on your recurring settings (e.g., every X months).

   • You can select a recurrence period ranging from 1 month to 12 months, or you can choose custom to suit your needs.

2. Recurring Days Calculation:

   • The date when the invoice is due for renewal is calculated based on the invoice date.

   • Example 1:

     • Invoice Date: 2023-08-17

     • Recurring Period: Every 1 month

     • Renewal Date: 2023-09-17

   • Example 2:

     • Invoice Date: 2023-03-01

     • Recurring Period: Every month

     • Renewal Date: 2023-04-01

3. Invoice Generation Overview:

   • After setting up the recurring invoice, you will have an overview of which invoices are generated from this recurring invoice, allowing you to track the renewal process.

Important Notes:

• Cron Job Setup: You must have a cron job configured for recurring invoices to work properly.

• Automatic Invoice Generation: Recurring invoices will be generated at the specific time based on the Hour of Day value set in Setup → Settings → Cron Job → Invoices.

By configuring and managing recurring invoices in Nexved CRM, you can automate the process of billing for ongoing services or subscriptions, ensuring timely and consistent invoicing for your customers.